Like most business owners, you probably have a lot of paperwork. And, if you don’t have a system for dealing with it, that paperwork can quickly become a mess. You may wonder about the best storage solution for safely and securely storing your documents.
One option is to work with a professional archive document storage in Los Angeles. But, how do you choose the right one? Let us discuss some factors when looking for an archive document storage company.
Security is the first and most crucial factor when looking for a professional archive storage company in Los Angeles. Your company should have a state-of-the-art security system to protect your documents from theft and fire.
The company should also have a robust disaster recovery plan to ensure that your documents are safe during a natural disaster or power outage.
For example, security features like motion detectors, security cameras, and alarms should be in place to deter potential threats. In addition, the facility should have a backup power supply in case of a power outage.
The cost of professional archive document storage can vary depending on the size and scope of your project. Make sure to get a few quotes from different companies before deciding.
The storage rates may vary based on:
-The type of storage (digital or physical)
-How long do you need the documents stored
-The number of documents you have
You should also ask about any hidden fees associated with the service. For example, some companies may charge a fee for retrieving your documents from storage.
3. Climate-Controlled Storage
Many businesses choose to store their documents offsite in a climate-controlled storage facility. It is because extreme temperatures can damage or destroy paper documents.
Climate-controlled storage is probably a good idea for you if you live in an area with sweltering summers or icy winters.
It is especially essential for documents like blueprints, which are sensitive to heat and cold. If you decide that climate-controlled storage is right for your business, ask potential vendors about their temperature and humidity controls.
4. Compliance and Regulations
When looking for an offsite storage company, you must ensure they comply with all state and federal regulations. It is essential if you are storing sensitive documents. For example, healthcare providers must comply with HIPAA regulations when storing patient medical records.
Similarly, financial institutions like banks must follow FINRA regulations. Be sure to ask the storage facility what compliance they adhere to and if they have any experience with your specific industry.
West Coast Archives is a professional archive document storage company that can provide you with the needed services. We have various options to choose from, and we can help you find the perfect solution for your document storage needs.